Job Description

The Police Department Administrative Records Clerk (Part-time) performs work of a clerical nature of moderate complexity requiring independent initiative.

FUNCTIONS AND DUTIES

• General reception of the public in person and via telephone, answering inquiries, providing general information regarding public safety and City services, placing and transferring calls.
• Performs customer service function for those visiting the Police Department.
• Type official correspondence, data, form letters and reports.
• Assist with processing of police reports.
• Assist with the collection, storage, and dissemination of digital evidence to include police video and audio files.
• Assist in the fulfillment of GRAMA requests.
• Work with police officers and City/County Attorney in preparing case files for court.
• Help see that all files are maintained in proper filing order and are in conformity to the Utah State Retention Schedule.
• Assist with the manual and electronic transfer of files to the appropriate law enforcement entity, attorney's office or state agencies such as DCFS.
• Other duties and responsibilities as required.

MINIMUM QUALIFICATIONS

Education:

• High School Diploma or GED

Experience:

• A high amount of clerical and general intelligence

Knowledge:

• Knowledge of modern office procedures, methods and computer software packages, including Microsoft Office.
• Good oral and written communication skills.
• Working knowledge of standard office equipment.

Skills/Abilities:

• Be well organized, and able to remember and describe events.
• Skill using word processing, spreadsheet and data analysis software applications.
• Ability to type 50 to 55 wpm.
• Ability to make calculations using basic and advanced math skills.
• Make independent decisions related to job assignments
• Ability to follow oral and written instruction.
• Ability to maintain complex records, to assemble and arrange data, and to prepare reports.
• Ability to compose letters and reports relative to established policies and procedures.
• Ability to understand, interpret and apply rules, regulations, policies and procedures.
• Ability to use an active English vocabulary effectively verbally and in writing. Spanish also is helpful.
• Ability to ensure the effective and safe use of resources allocated.
• Teamwork is essential.

WORKING CONDITIONS

• Working conditions may vary.
• Work is typically performed in an air-conditioned office
• No significantly hazardous conditions exist.

DISCLAIMER

The City of Pleasant Grove is an equal opportunity employer without regard to race, religion, sex, pregnancy, genetic information, age, national origin, color, sexual orientation, gender identity, citizenship, disability, veteran or military status, or any other factor protected by the law. Reasonable accommodations may be made for otherwise qualified individuals who require and request such accommodation.

The intent of this job description is to provide a representative summary of the major responsibilities and duties performed on the job. It is not intended to be an exhaustive list of all job-related duties and responsibilities that an employee may perform. An employee in this position will be required to perform any other job-related duties required by their supervisor. This job description is not intended to and does not infer or create any employment, compensation, or contract rights to any person or persons. This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.

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